Filing documents through the online registry

Parties are encouraged to file documents using the Online Registry in order to reduce the time and cost of filing documents over the counter or by post.

Documents that can be filed

Any documents that are available in the Online Registry can be filed online. The documents currently available for filing online are: 

Documents
Application Class 1 2 3	Summons
Statement of Claim	Affidavit (UCPR 40)
Affidavit of Service (UCPR 41)	Notice of Appearance (UCPR 6A/6B)
Notice of Appearance (UCPR 6)	Consent Judgment or Order (UCPR 44)
Subpoenas	Notice of Change of Solicitor (UCPR 77)
Notice of Appointment of Solicitor (UCPR 77)	Notice of Ceasing to Act (UCPR 80)
Notice of Discontinuance (UCPR 33)	Notice of motion (UCPR 20)
Request for Copy of Judgment or Order (UCPR 43)	Notice of Intention of Ceasing to Act (UCPR 79)
Consent to Act as Tutor (UCPR 30)	Amended Defence
Amended Plans	Amended Statement of Facts and Contentions
Chronology	Consent to Act as Tutor (UCPR 30)
Defence to Amended Statement of Claim	Defence to Amended Statement of Cross Claim
Expert Report	Joint Expert Report
List of Authorities	List of Objectors
Plans	Points of Claim
Points of Defence	Proposed/Draft Conditions of Consent
Reply (UCPR 8)	Section 34 Agreement
Statement of Facts	Statement of Facts and Contentions
Statement of Facts and Contentions in Reply	Statement of Particulars
Written Submissions	​

Filing documents​ 

Documents are filed by uploading them to the NSW Online Registry. In accordance with rule 3.5 of the Uniform Civil Procedure Rules 2005, the document uploaded for filing must be a true and complete copy of the original document.

Documents with signatures

​If the document to be filed using Online Registry contains a signature or is required to contain a signature, rule 3.5(6) requires that the document uploaded must be a scanned copy that includes a clear, legible copy of the signature of the person who signed the document.

File extension 

The file extension for documents filed using Online Registry needs to be .pdf

File size​

The file size of documents filed by uploading them to the NSW Online Registry cannot exceed 5MB.

Service of the documents

Documents filed using the Online Registry are required to be served in accordance with the usual rules concerning service of documents.​

In accordance with rule 3.7​ of the Uniform Civil Procedure Rules 2005, a document can only be served on another party by electronic mail if the other party consents to service in that form.

Original documents

In accordance with rule 3.5 of the Uniform Civil Procedure Rules 2005​, a person who has filed a document by uploading it to Online Registry is "taken to have agreed that, if the court so requires, he or she will file the original document in accordance with the court's directions."

If a document has been filed using Online Registry, the original document is only required to be provided if specifically directed by the Court.

Pursuant to rule 3.5(9)​, the original signed copy of a document filed by uploading it to the Online Registry is required to be kept until the later of the following:​

• Two years from the date of the finalisation of the proceedings in which the document was filed; or
• Two years from the date of the finalisation of an appeal against a determination made in proceedings in which the document was filed; or
• Two years after the date the document was filed.

These rules apply only to documents filed using Online Registry. Please note that parties filing documents containing signatures over the counter or by post are required to furnish the original signed document for filing.