Procedure to arrange a video link call

Step 1 - Preliminary arrangements

• Ensure that you have read the Protocol for the use of video link facilities and that you are familiar with the Responsibilities of parties requesting a video link call.
• Contact the registry video link contact officer to ascertain an available date and time for the proposed video link connection.
• This tentative date will be 'pencilled in' (not confirmed) pending orders from the Court at the application hearing, and then the payment of the (see Protocol for details).
• You should bear in mind the time difference between the states and countries and be able to provide this information when making bookings.
• You should then arrange the booking of a facility at the 'remote' location from where the evidence is to be given. This is the responsibility of the party making the application — not the Court.

Step 2 - Lodging the application for hearing form

• File a completed Application for Audio Visual Link and Video link call setup form with the contact officer, at least 14 days before the video link is to take place.The matter will then be listed for hearing before a judge of the Court.

Step 3 - Lodging the court order

• When the video link call has been ordered by the Court, provide a copy of the order(s) and pay the non-refundable booking fee to the contact officer.
• The video link call will then be confirmed.